As you bring more on or use a chemical, keep record of this as well. Records including Safety Data Sheets must be kept for at least 5 years.
Anyone who uses certain hazardous chemicals regularly may need to have health monitoring. This has a different requirement for record retention, in most states you need to keep this for at least 30 years. You must have an asbestos register if there is any at your workplace. This has to be maintained for the life of the structure containing asbestos. If you have asbestos on site and anyone is working with or exposed to it for an extended period of time, you may need to send them for health monitoring.
These health monitoring records must be kept for at least 40 years. Records of registration, risk assessments, maintenance and any testing or inspections completed for that piece of plant or equipment. You need to keep these maintenance records for the life of the machinery or equipment, and ensure these are provided to someone who buys that item from you. Each time a risk assessment is completed on a substance, plant and equipment or a process, you have a chance to improve safety.
A risk assessment will give you information as to what could go wrong, and you can then put things in place to eliminate or minimise the risk. This is a list of all identified hazards and risks in your business.
It should include your assessment of the level of, and controls designed to eliminate or reduce the risk. This is an ideal tool to help guide what policies, safe work procedures and training is needed in your workplace. The above list seems like a lot of work. Work out what records are compulsory for your operation and develop a system or get some safety management software to keep these updated regularly. Regulators generally have 2 years 3 years in WA from date of the incident to complete an investigation.
In this time, they will investigate and decide if they are going to prosecute. You need to keep records relating to that incident until well after this. If it does go to court, that process can take another years on top of the investigation period so you need records until everything is finalised. In Queensland, the Work Health and Safety Regulations state you must keep records for at least 5 years after an incident. In addition to work health and safety requirements, company records have to be kept indefinitely, tax records for 5 years, and HR records such as payroll and wages and worker records are kept for 7 years.
Make use of these and seek professional help if needed. How are whs records maintained we hear you ask. To make this easier for you, we've created a Record Keeping Requirements PDF that provides a guide to record retention for your business at a glance.
Are you ready to get set up with a safety management system? Consider the benefits of using a Safety System built for Agriculture.
Topics: Safety Management System. Disclaimer: Content on this website may be of relevance to users outside of Australia, but content links and examples are specific to Australia. Please check with your local authority for your country and industry requirements. Safety Checklists Design Pre-operational safety checklists that your workers will actually use. Inventory Management Digitally manage your machinery, equipment, and chemicals so everyone has access when they need it.
Audit and Compliance Monitor operations, safety system health, completed inductions, checklists and tasks to track progress and improve efficiencies. Emergency Management Keep your workers safe and give them access to important information in an emergency. These records can help demonstrate what you have done to manage safety in your workplace. This can be important if an incident occurs requiring investigation. Check the safety of your business by completing our work health and safety checklist to identify hazards at your workplace and determine which areas you may want to start with for improvement.
Skip to content Skip to navigation. They provide feedback to management on the results of health surveillance, both for the purpose of safely deploying each employee and allowing collective analysis of the overall effectiveness of immunisation for staff at risk. Health records also allow for outcome analysis of ill health from BBV exposure to be done at a later stage should this prove necessary ,.
Health records — those showing the outcome of occupational health surveillance — should be held by and available to managers responsible for deploying staff. The only exception is when an employer can demonstrate that reasonable access to these records is available to such managers whenever the relevant staff are working e.
There are additional provisions for health records relating to work with biological agents, such as a historical record of work with — or exposure to — blood-borne viruses.
This is particularly relevant for:. Infectious agents that have the potential to cause persistent or latent infections, or which may have serious long-term consequences i. Hazard Group 3 biological agents. Planning a virtual Christmas party this year? Wondering if you're exempt from paying tax and…. Blog Back to Blog. Visit now. Want a round-up of stories like this delivered to your inbox? But which ones should you keep and how long should you keep them? Health and Safety Executive Inspectors and Union Health and Safety Representatives have a legal right to inspect health and safety records.
Details of the following should be kept in the file where applicable : 1. Copies of other local health and safety policies, procedures or guidance given to staff or students 4. Genetic modification activity risk assessments. Results of monitoring of designated radiation areas; other equipment maintenance and service records or at least a reference to what other records are kept and where these can be found ; Fire Drill Records — dates and performance [clearance time; details of any problems, etc.
These responsibilities include providing directions about the safe use of tools, equipment, machines, device, or any biological, chemical or physical agent used in the workplace. In most instances suppliers of hazardous products being one exception , the requirement to provide directions for use in writing is not specifically stated in legislation but it is considered essential to mitigate hazards and for demonstrating due diligence. When requested by WorkSafeNB, or as provided for in the Act, health and safety representatives must document, monitor and review workplace health and safety procedures.
Where an employee is exposed to work conditions that may present a hazard because of extreme heat or extreme cold, an employer shall ensure that. Where quarrying activities are initially started or where activities are resumed after a cessation of production of four months or more, the owner of the quarry or the employer shall notify the Chief Compliance Officer of the intention to begin or resume operations in the quarry at least two weeks before the operations are to begin or resume. Toggle navigation.
Documentation, Record Keeping and Statistics Summary Legislation Resources You are required to document a variety of workplace activities and procedures.
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